5 tips to improve the Guest Experience of your accommodation facility in 2023

23 December 2022

Giulia Ciullini

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Guaranteeing a memorable guest experience can really make a difference when it comes to revenues and customer retention. In this article, we’ll present 5 tips to improve the guest experience that concern each phase of the customer journey.

What is Hotel Guest Experience

It defines guests’ experience during their stay in your hotel.

Although it represents a very important parameter, the guest experience is not measurable as it draws on guests’ emotions and needs and it depends on how efficiently expectations are met.

Developing a strategy that guarantees a positive guest experience means considering that guests’ evaluation starts already from the reservation, ends after the check-out and is determined by each aspect of the stay.

The customer experience: how to measure it

Even if measuring the guest experience through a value might be difficult, it is possible to evaluate if you’re managing it efficiently by considering the performance of customer experience thanks to some indicators:

  • Brand reputation: reaching high rates of customer satisfaction has an impact on the way in which your facility is considered. In fact, guaranteeing a positive guest experience will directly influence reviews, which is among the most important parameters that guests consider when looking for a hotel.
  • Online and offline visibility: On the OTA search results pages (i.e. Airbnb or Booking), facilities with best performances and reviews have higher visibility in the ranking (learn more about how to improve Airbnb rankings thanks to reviews or how does the Booking Ranking Algorithm works)
    But the visibility deriving from a good reputation is not only online. Even today, many users decide to finalize their reservation of a hotel or vacation home trusting the word of mouth.
  • Retention: striving to improve the guest experience will keep guests coming back to stay at your facility.
  • Hotel revenue management: a satisfied customer will have more incentives to accept Upsell and Cross Sell proposals. The success of such activities, in addition to affecting the stay experience, will naturally have measurable effects on revenues.

How technology can help improve hotel guest experience

As anticipated, to guarantee an optimum guest experience it’s important not to leave out any aspect of the stay. Here are 5 tips to help you offering toa smart guest experience and gaining the best performances in each phase of the customer journey


A reservation procedure devoid of frictions lays the foundations for a successful stay. In this scenario, having a Booking Engine is fundamental. Probably, you already know what a Booking Engine is. Nonetheless, many underestimate that online booking softwares should guarantee a reservation experience that is easy, fast and intuitive.

Furthermore, the best Booking Engine has to be responsive to guarantee that users can finalize their reservation from their smartphones, and fast loading to keep users from leaving the booking page before the check-out.

Octorate’s Booking Engine, which can be integrated with your website, is the indispensable solution if you don’t want to miss out on direct bookings and want to keep control over bookings, availability, guest information and payments.

Automatic check-in

The measurement of the guest experience goes on to check-in. It has to take place as quickly as possible to prevent guests from being frustrated due to complicated check-in procedures, which adds up to travel tiredness.

Being flexible is key and taking into consideration guests’ necessities can really make the difference, for example as they might need to postpone or anticipate their arrival in the facility for logistical reasons.

In this case, using a software like Octorate’s Self Check-in is an optimal solution to make the arrival of guests in your facility easier. In fact, it allows you to carry out check-in operations without needing the direct intervention of your front desk staff, especially if the facility is characterized by a great flow of incoming and outgoing guests or if you’re busy with hotel rooming lists registration. In this way, the self-check-in of your guests will definitely be smoother.

If you fear that the “absence” of staff in such an important moment could be perceived by guests as lack of communication , there are other strategies to help you keep a human contact, like using welcome letter for hotel guest.


The management of digital payments is another important aspect that can guide the evaluation of the guest experience.

For this reason, guaranteeing guests that payments are made through a certified and fast digital payment system is a non-negligible added value. In each phase of the payment for their stay, from the deposit to the final installment, guests will appreciate being able to safely pay online, away from the risk of fraud.

In this case, Octorate’s Payment Manager is the digital payment platform integrated with the best Payment Gateway, that will allow you not only to reduce management time but also to retain your customers further through its simple and certified system. Saving time will enable you to channel your energy on other important activities, such as dedicating attention and communication to guests, affecting their retention.


The guest experience depends a lot on this essential aspect of hotels and accommodation facilities’ management. Once guests receive their keyes, they’ll control that the room or apartment’s standards of cleanliness are fully met, so they can make themselves comfortable and start their stay. If you want to make sure that the cleanliness of your facility is carried out correctly, you can take a look at the hotel housekeeping checklist and download it to have it at hand.

Interior design

The eye needs its share, and when a potential customer is undecided between two facilities, if one can count on rooms with attractive designs, the user will have an extra incentive to book, imagining how pleasant the stay will be in such a refined environment. In this sense, Boutique Hotels are an example, as these small luxury hotels are characterized precisely by their unique and personalized furnishings, while if you have a guesthouse, you will be able to find precious advice on how to furnish a vacation rental home.

As we have seen, the guest experience involves each of the management steps of your hotel or accommodation facility. In addition to all the advice and tools that Octorate puts at your disposal to better manage each operational step, we must not forget that communicating effectively with guests and maintaining a perspective oriented towards their needs is the key to offering each guest a personalized experience and collecting positive feedback over each time.

Frequently Asked Questions

✅ What is the Guest Experience?

It defines guests’ experience during their stay in your accommodation facility. It starts already from the reservation, ends after the check-out and it’s determined by each aspect of the stay.

💻 How to measure the customer experience?

Some indicators can help you understand if the guest experience in your facility is satisfactory:

  • Brand reputation
  • Online and offline visibility
  • Guests’ retention
  • Hotel revenue management
🐙 How technology can help improve hotel guest experience?

Technology can help to improve hotel guest experience through these 5 tips:

  • Reservation
  • Automatic Check-in
  • Payments
  • Cleanliness
  • Interior design



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Book a Demo to figure out how Octorate can simplify the management of your Hotel, B&B or Holiday Home.

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Giulia Ciullini

Giulia Ciullini

 Book a Free Demo 

 Book a Demo to see how Octorate can simplify the management of your Hotel, B&B, Vacation Rental, Apartment or Hostel.

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