No Show Hotel: Meaning and how to avoid it

18 July 2023

Alin Grigoras

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In the hospitality industry, the phenomenon of no-shows in hotels is one of the most persistent and frustrating problems the hotel sector has to deal with. But what exactly does the term no show in hotel mean? What are the implications for hotels and their customers? In this article, we will discuss in detail the meaning of “no-show” in the hotel context, its potential causes, consequences, and effective strategies to mitigate this issue with Octorate!

No Show hotel meaning

The no show hotel refers to a customer who has a reservation in a hotel but does not show up without canceling the reservation. In the event of a no show hotel, the hotel ends up with an unused room that could have been sold to other customers. This situation arises when a hotel reservation has not been honored, and the customer has not proceeded to cancel a booking.
no shows hotel

The implications of No Show hotel

A no show hotel is not just a mere logistical inconvenience. From a no show, losses of income for the hotel can occur, as well as potential penalties for the customer. This phenomenon can trigger a series of financial, operational, and reputational repercussions.

For Customers

For the customer, a noshow can have consequences. Hotel policies often stipulate that the customer must still pay for the room unless they have managed to cancel the booking in good time. This is because the hotel has reserved that room, preventing other customers from booking it.

For Hotels

A no show in hotels represents a loss of revenue. This is because if a customer does not show up, the hotelier may end up with an empty room that can no longer be sold. In the event of a no show, the hotel may also have already invested in resources to welcome the customer, such as cleaning and preparing the room, which are wasted.

But what happens if it’s the hotel that has to cancel the booking, or worse yet, if the hotel cancels a confirmed booking? In such circumstances, the hotel should do everything possible to facilitate the situation, for example, offering another date or even another hotel at the same cost.

How to deal with the
No Show hotel problem

Using hotel management software like Octorate

An effective way to tackle and reduce no show hotel is by harnessing the power of hotel management software like Octorate. Our tool offers key features, like the Channel Manager and the Booking Engine.

Octorate’s channel manager simplifies overbooking and reduces the risk of no shows. Furthermore, utilizing an ical connection can streamline the sharing of availability on OTAs, contributing to a reduction in no-show scenarios.

The booking engine makes the booking process easier and more intuitive for customers. This can reduce the likelihood of booking cancellations and no shows.

Booking management and communication with the customer

Another way to reduce the incidence of no show hotel is to maintain effective communication with the customer. This could include sending reminders about booking dates, providing details about the cancellation process, and contacting the customer if they do not show up at check-in time.

Implementing an automatic check-in apartment system can also provide a seamless check-in experience, reducing the likelihood of no-shows.

Cancellation policies and penalties

One of the most common measures to address the problem of no show hotel is to have clear cancellation policies and penalties for no shows. These policies should be clearly explained to customers at the time of booking.

For example, a rule might say that the customer pays a penalty if they do not cancel the booking a certain number of days before check-in. In the case of a cancellation of a prepaid booking, the hotel may choose to refund part of the amount paid.


Another strategy used by some hotels to mitigate the effect of no shows is overbooking. This practice involves selling more rooms than are actually available, based on the expectation that there will be some no shows.

However, it’s crucial to carefully manage overbooking to avoid ending up in a situation where the hotel does not have enough rooms for the customers who show up. To learn more, read our dedicated article on overbooked hotels.

The guest experience

An outstanding Guest Experience can be a powerful tool to reduce the incidence of no show hotel. When customers feel appreciated and well taken care of, they are less likely to not show up without notice.

Offering exceptional and attentive service can help build a trusting relationship with the customer, which in turn can reduce the risk of no shows. Learn more about how to enhance the Guest Experience in our dedicated article.

can hotel charge for no show

Factors that can influence the increase of No Show in hotels

No show hotel can be influenced by a series of interconnected factors. Elements like stay policies, rates and cancellation policies, seasonality, and the experience offered to the guest can play a key role. Here’s how each of these factors can contribute to the increase in no show hotel:

  • Stay Policies – “Minimum Stay” policies, for example, could lead to an increase in no shows, especially during high season periods. This is because customers might change their plans at the last minute and not be able to meet the minimum stay requirement. To learn more about this, we invite you to read our dedicated article about minimum stays.
  • Rates and Cancellation Policies – Rates and cancellation policies can also influence the rate of no shows hotel. If cancellation penalties are too high, customers may prefer to not show up rather than cancel and incur the penalty. Similarly, if rates are too low, customers might not value the booking as much and be more likely to not show up.
  • Seasonality – The seasonality of the hotel business can also affect the rate of no shows. During peak season, when demand is high, the incidence of no shows can increase. This is because customers have more options and might choose to change their plans at the last minute.
Book a demo now or start your free trial to see how Octorate can improve your Hotel’s performance!!
hotel no show policy

Frequent Asked Questions

πŸ“š What is the meaning of "no show"?

The “no show” occurs when a guest books a hotel room but does not show up and does not cancel the reservation. It’s a phenomenon that can have serious repercussions for the hotel in terms of revenue loss.

🎭 What are the implications of No Show?

The No Show can entail a series of implications for both the hotel and the customer. The hotel can lose potential revenue and have difficulty filling the rooms, while the customer can be subject to fines or penalties for not cancelling the booking.

🧭 How to handle the No Show?

There are several strategies to handle the No Show, including clear cancellation policies, effective communication with the customer, the use of tools such as overbooking, and offering an excellent Guest Experience.

πŸ“ˆ Cosa incrementa il No Show?

Factors like the types of rooms in the hotel, minimum stay policies, rates and cancellation policies, and seasonality can influence the increase of the No Show. For instance, standard rooms may have a higher No Show rate compared to luxury suites.

πŸš€ How to combat the No Show with Octorate?

Octorate, with its tools like the channel manager and the booking engine, can help effectively manage the No Show. These tools facilitate the management of bookings, communication with customers, application of cancellation policies, and contribute to improving the hotel’s operational efficiency.

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Alin Grigoras

Alin Grigoras

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