Payment Manager for accommodation providers
Payment Manager
Octorate Payment Manager centralizes online payments, cards, pre-authorizations, deposits, balance requests, virtual POS, and payment gateways linked to each booking. It helps hotels, B&Bs, vacation rentals, and property managers reduce manual checks, manage payment deadlines, and keep tighter control over every payment flow.
Payment Manager
Payment ManagerWhat is Octorate Payment Manager
Octorate Payment Manager is the payment workspace for accommodation providers. It centralizes online payments, cards, pre-authorizations, deposits, balance requests, and transactions with compatible gateways, while keeping payment status connected to the booking.
Why it simplifies payment operations
When payments and bookings are separate, teams have to check gateways, emails, deadlines, and manual notes. With Octorate, payments stay connected to the booking, making it easier to track amounts, status, guarantees, and actions still to complete.
How it works
From card capture to recorded payment
Octorate connects the booking, payment method, and payment rules. The team can request payments, manage pre-authorizations, and track payment status without rebuilding each step manually.
01
Configure
Set payment methods, available gateways, deposits, balances, deadlines, and rules linked to rates or direct bookings.
02
Request
Send payment requests or manage cards and pre-authorizations from the booking. The flow stays consistent across PMS, Booking Engine, and operations.
03
Track
Track amounts, payment status, and actions still open. The property reduces manual checks and keeps more clarity over payments and deadlines.
Features
Payments, cards, and gateways in one booking flow
The core tools for managing online payments, card guarantees, deposits, balances, and operational control without separating payments from bookings.
Online payments linked to the booking
Manage online payments linked to the booking, so amount, guest, room or unit, and payment status stay in the same operational context.
Cards and pre-authorizations
Verify cards, manage guarantees, and use pre-authorizations when you need to protect arrivals, late cancellations, no-shows, or expenses during the stay.
Balance requests and deposits
Set payment requests for deposits, balances, or remaining amounts. The team can follow deadlines and amounts without chasing manual updates.
Compatible payment gateways
Octorate supports integrations with national and international gateways such as Stripe, Nexi, and PayPal. Availability depends on market, configuration, and active agreements.
PSD2/SCA and 3D Secure security
The flow helps manage payments with security standards such as PCI-DSS, PSD2/SCA, and 3D Secure, reducing exposure to uncontrolled manual processes.
Virtual POS and reconciliation
Use virtual POS, payment rules, and status control to keep reconciliation more organized and connect payments, invoices, and bookings.
Concrete benefits
More organized payments with less manual work
Payment Manager helps accommodation providers reduce repetitive work, avoid payment errors, and remove disconnected steps between booking, gateway, and administration.
Fewer repetitive tasks
Payment requests, card checks, and payment rules reduce manual work across emails, separate gateways, and internal notes that are hard to follow.
More control over deposits and balances
The team sees what was requested, what was paid, and which amounts are still pending. This makes arrivals, cancellations, and stays with partial payments easier to manage.
Lower risk of errors
When payments and bookings stay connected, duplicate steps, manually copied amounts, and cross-checks between tools decrease.
A clearer payment experience
Guests receive clearer payment requests and payment flows. The property works with more control, while guests experience a more professional process.
Built for different accommodation models
Payment flows for hotels and vacation rentals
Payment Manager supports properties with a front desk as well as distributed teams managing multiple units, channels, and direct bookings with different payment rules.
Payment Manager for hotels and B&Bs
Hotels, resorts, and B&Bs can manage deposits, balances, no-shows, extras, and card guarantees in a flow connected to bookings, PMS, and Booking Engine.
Payment Manager for vacation rentals and property managers
Property managers and vacation rental owners can track payments across multiple properties, automate balance requests, and reduce manual checks between guests, portals, and accounting.
CONNECTED MODULES
One payment flow connected to the whole suite
Payment Manager becomes stronger when it works with PMS, Booking Engine, Channel Manager, messaging, and automation. The same booking, guest, availability, payment, and communication data stays connected across the suite.
Channel Manager
Sync rates, availability, and restrictions on Booking.com, Airbnb, Expedia, and other channels, using PMS data as the operational base.
PMS Cloud
Manage bookings, rooms or units, housekeeping, invoices, and reports from a cloud system available from a browser and mobile app.
AI Integration
Connect guest, room, and booking data to AI assistants, automations, and external tools to speed up replies and processes.
Booking Engine
Receive direct bookings from the official website with live availability, updated rates, multilingual checkout, and secure payments.
Website Builder
Create a responsive website for hotels, B&Bs, and vacation rentals with AI-assisted content, SEO structure, and integrated Booking Engine.
Self Track-in
Collect guest data, documents, and preferences before arrival, speeding up reception and digital access.
Rate Tracker
Monitor competitor rates and rate positioning to compare the market with clearer data.
Metasearch
Show live rates and availability on Google Hotel Ads, Trivago, Tripadvisor, and other high-intent booking channels.
Web Concierge
Automate pre-arrival communication, upselling, fast check-in, and multilingual support with a digital concierge connected to the booking.
Unified Messaging
Collect messages from OTAs, email, and WhatsApp in one operational area, with templates and AI-assisted replies.
Mobile App
Coordinate reservations, calendar, check-in, and daily tasks from a smartphone, keeping the team updated even away from the front desk.
Owner Portal
Manage properties, owners, commissions, reservations, and payments from a cloud portal for property managers and vacation rentals.
Dynamic Pricing
Update rates and availability with integrated RMS, AI, and market analysis, synchronizing your strategy with PMS and channels.
Octorate API
Integrate Octorate with external software through APIs, technical guides, Swagger, and Postman, connecting PMS, channel manager, and booking engine.
Payment Manager
Manage cards, pre-authorizations, online payments, virtual POS, and payment gateways with secure flows for accommodation providers.
Frequently asked questions
Answers to choose better
What is Octorate Payment Manager for accommodation providers?
Octorate Payment Manager manages payments, cards, pre-authorizations, deposits, balances, and gateways linked to bookings. It keeps amounts, guests, payment status, and pending actions in the same operational flow.
Can Payment Manager manage online payments and cards?
Yes. Payment Manager lets you manage online payments and cards linked to bookings. The team can check amounts, payment status, and operational actions without constantly switching between PMS, gateways, emails, and manual notes.
Can I use pre-authorizations and deposits?
Yes. Pre-authorizations help protect arrivals, late cancellations, no-shows, and possible extras. Deposits and balances can be managed with rules and requests linked to the booking, so control stays more organized.
Is Payment Manager connected to the Booking Engine?
Yes. Payment Manager works with the Octorate Booking Engine to manage payments on direct bookings. This keeps availability, room or unit, guest, and payment connected in the same booking path.
Which payment gateways can I use?
Octorate supports national and international gateways such as Stripe, Nexi, and PayPal. Gateway availability may vary by country, property configuration, and active agreements with payment partners.
Does Payment Manager help with PSD2/SCA and 3D Secure?
Yes. Payment Manager supports payment flows based on standards such as PCI-DSS, PSD2/SCA, and 3D Secure. These elements help reduce risk, manage strong authentication, and keep more control over digital payments.
Is it useful for vacation rentals and property managers too?
Yes. For vacation rentals and property managers, it is useful because there are often multiple properties, channels, and payment deadlines. Centralizing requests, guarantees, and payment statuses helps reduce errors and repeated checks.
What is the difference between Payment Manager and Booking Engine?
The Booking Engine collects direct bookings from the official website. Payment Manager manages the payment side: cards, deposits, balances, pre-authorizations, and gateways. The two modules work together when a direct booking needs a secure payment flow.
Start now
Manage payments and bookings in one secure flow
14-day free trial. Connect Payment Manager, Booking Engine, PMS, and compatible gateways to track cards, deposits, balances, and payments without multiplying tools or manual checks.