All-in-One Management
Software for Hotels
and Vacation Rentals
Octorate is a cloud platform for hospitality businesses that brings together PMS, Channel Manager, Booking Engine, payments, Self Check-in and AI-powered guest communications in one dashboard. It helps hotels, B&Bs, apartments and property managers sync rates and availability, reduce manual work and manage more direct bookings.
Certified partner of
Connected to 160+ OTA channels and partners
What is Octorate
Octorate is cloud-based management software for hotels, B&Bs, vacation rentals, hostels, campsites and property managers. From one account, connect PMS, Channel Manager, Booking Engine, online payments, website, Self Check-in and AI tools for guest communication.
What You Gain
Your team works from a single dashboard with always up-to-date data. Availability, rates, reservations, payments and messages stay connected. Octorate is used in over 100 countries, manages more than 500,000 bookings per month and connects to over 160 OTA channels and partners.
SOLUTIONS FOR EVERY TYPE OF HOSPITALITY BUSINESS
Two needs.
One platform.
Octorate organizes workflows by type of hospitality business. Hotels and B&Bs on one side, apartments and vacation rentals on the other. The foundation stays the same. Connected data, synchronized channels and automations.
Hotel Division
For hotels, boutique hotels, B&Bs, hostels and campsites. Manage reception, rates, availability, housekeeping, invoices and reports in the same cloud PMS. Your team sees up-to-date bookings and tasks without switching between extranets and spreadsheets.
Vacation Rental
For apartments, villas, vacation rentals and property managers. Calendars, rates, payments, check-ins and messages stay synced from one dashboard, even when you manage multiple properties, locations and portals. Automate owner commission calculations and simplify each step of operations.
Octorate modules
Every module.
One workspace.
Each module works on its own and becomes more useful when you connect it with the others. Start with what you need.
Channel Manager
Sync rates, availability, content, messages and restrictions across Booking.com, Airbnb, Expedia and other channels. Manage OTAs and direct sales from a single calendar, reducing the risk of overbooking.
PMS Cloud
Manage reservations, reception, housekeeping, invoices, local reporting data and daily operations in a cloud PMS accessible anytime from a browser and mobile app.
AI Integration
Connect guest, room and reservation data to AI assistants, automations and external tools. Speed up replies, internal workflows and guest support throughout the stay.
Booking Engine
Receive direct bookings from your official website with real-time availability, updated rates, multilingual checkout and secure payments. Reduce commissions and dependency on OTAs.
Website Builder
Create a responsive, SEO-optimized website for your property, with fast pages, AI-assisted content, professional design and an integrated Booking Engine for direct bookings.
Web Concierge
Automate pre-arrival communication, upselling, fast check-in and multilingual assistance with a digital concierge that improves the guest experience before, during and after the stay.
Unified Inbox
Centralize messages from OTAs, email and WhatsApp in one workspace. Use AI replies and reusable templates to manage guest requests without switching platforms.
Payment Manager
Manage cards, pre-authorizations, online payments and payment gateways with PCI-DSS compliant flows for hotels and accommodation providers. Reduce manual errors and administration time.
Self Check-in
Collect guest data, documents and preferences before arrival, speed up reception and enable digital access with compatible smart locks to simplify guest arrival.
Rate Checker
Monitor competitor rates and rate positioning to compare the market with clearer data.
Metasearch
Publish real-time rates and availability on Google Hotel Ads, Google Vacation Rentals, Tripadvisor, Trivago and many other portals to reach more travelers and increase direct bookings from the official website.
Mobile App
Coordinate reservations, calendars, check-in, daily operations and property updates from smartphones. Keep staff aligned in real time, even away from reception.
Owner Portal
Manage properties, owners, commissions, bookings and payments from a cloud portal for property managers and vacation rental businesses, with custom rules and transparent financial reports.
Dynamic Pricing
Optimize rates and availability with RMS data, AI and real-time market analytics. Sync revenue management strategies across PMS, Channel Manager, OTAs and direct online bookings.
Octorate API
Integrate Octorate with external software through APIs, technical guides, Swagger and Postman. Connect PMS, Channel Manager, Booking Engine and automations for hospitality businesses securely.
WHY CHOOSE OCTORATE
Less manual work.
More operational control.
Octorate reduces repetitive work because OTA channels, PMS, payments and communication use the same data. When a booking changes, the central calendar updates distribution and the team immediately sees what to do.
Always up-to-date calendars
Changes to availability, rates and restrictions start from one calendar and are pushed to connected channels. This is essential to avoid overbookings and inconsistencies between extranets.
Clear prices every month
Plans are monthly, with no long-term commitments, hidden costs or commissions on direct bookings. You can try Octorate for 14 days without a credit card.
Easy-to-use cloud
Work from your browser, tablet and mobile app. Your team can check bookings, rooms, tasks and messages without local installations or fixed workstations.
Expert human support 7/7
Onboarding helps you set up calendars, OTA mappings, rates and booking forms. After go-live, support helps with operational questions and new configurations.
Manage from mobile and tablet
The iOS and Android apps let you check availability, arrivals, messages and daily tasks while your team moves between receptions, rooms and properties.
SETUP AND ONBOARDING
Activate Octorate in 5 steps.
With a guided process and support from our team, Octorate takes you from initial setup to daily platform use.
Connect sales channels
Connect Booking.com, Airbnb, Expedia and over 160 portals, then import reservations and calendars. Availability starts syncing from a single calendar.
Import rooms, units and rates
Import your property, room types, units and active rates while keeping the initial configuration organized.
Activate website and online payments
Integrate the Booking Engine into your official website and enable secure SCA-compliant payments to receive direct bookings.
Set up check-ins and messages
Set up digital check-in, pricing rules and automatic communication to guide guests through every step.
Go live with guided onboarding
For a 30-room hotel, a typical setup takes about 5 days. From there, rates, payments and messages stay synchronized.
OFFICIAL CERTIFICATIONS
Recognized by the biggest names.
For more than ten years.
The only company in the world to hold the highest certification levels from Booking.com, Airbnb, Expedia and Agoda for more than a decade in a row.
CUSTOMER REVIEWS
Real customer experiences.
Reviews often mention mapping setup, calendar synchronization, support and operational control. These are the points that matter when a hospitality business manages channels, rates and guests every day.
Frequently Asked Questions
Clear answers.
What is Octorate and which hospitality businesses is it built for?
Octorate is cloud-based management software for hospitality businesses. It is designed for hotels, B&Bs, apartments, vacation rentals, aparthotels, campsites, hostels and property managers who want to manage reservations, channels, payments and guest communication from a single dashboard.
What modules does the Octorate management software include?
Octorate includes Cloud PMS, Channel Manager, Booking Engine, Website Builder, Web Concierge, AI Unified Inbox, Business Intelligence, Payment Manager, Self Check-in, Rate Checker, Metasearch and mobile app. The modules share the same data, so rates, availability and reservations stay synchronized between reception, website and external channels.
Which OTAs, metasearch platforms and external systems does Octorate integrate with?
Octorate connects to over 160 OTA channels and distribution partners, including Booking.com, Airbnb, Expedia, Vrbo, Google Hotel Ads, Tripadvisor and Trivago. It also integrates with payment gateways such as Stripe, PayPal, Nexi and SysPay, as well as external systems via API and MCP flows.
How does Octorate help reduce overbooking and manual updates?
When a booking comes in from a connected channel, Octorate automatically updates availability, rates and restrictions on the other channels. The team works from a single calendar instead of editing each extranet by hand, reducing overbookings and operational inconsistencies.
Can you receive direct bookings without OTA commissions?
Yes. The Booking Engine displays real-time availability on the property’s official website, handles multilingual checkout and can connect to online payments. Direct bookings remain outside OTA commissions and allow the property to maintain the relationship with the guest.
How do payments, Self Check-in and data security work?
Payment Manager manages card verification, pre-authorizations, online payments and gateways compatible with PCI-DSS, PSD2/SCA and 3D Secure. Self Check-in collects data and documents before arrival and can connect to smart lock partners for digital access.
How much does Octorate cost and what does the free trial include?
Octorate offers monthly plans, with no commissions on direct bookings. The free trial lasts 14 days, does not require a credit card and lets you test the main modules before choosing the best plan for your property.
How long does it take to activate Octorate?
Timing depends on the number of rooms or units, connected channels and activated modules. For many properties, go-live usually takes a few days, with dedicated onboarding to configure calendars, rates, OTA mappings, Booking Engine and payments.
Start for free
Try Octorate free for 14 days
No credit card required.
The free trial includes the main modules to evaluate channel management, direct bookings and guest communication before choosing your plan.