CLOUD PMS FOR ACCOMMODATION PROVIDERS
PMS Cloud
Octorate PMS Cloud centralizes reservations, check-in, checkout, housekeeping, invoicing, payments and reports. Hotels, B&Bs, vacation rentals and property managers can work from a browser and mobile with up-to-date data across front desk, staff and connected channels.
PMS CloudCLOUD MANAGEMENT FROM EVERY DEVICE
PMS CloudWhat is a Cloud PMS
A cloud PMS is an online property management system that helps accommodation providers manage rooms, guests, reservations, invoices, housekeeping and reports from one operating environment, without local installations.
The advantage for your property
Octorate connects the PMS with Channel Manager, Booking Engine, Payment Manager and Self Check-in. Your property works on shared data, reducing manual steps between front desk, accounting, housekeeping and management.
Reservations, rooms and departments in one workflow
The PMS starts from the operational calendar. From there, the team checks availability, arrivals, departures, rooms, documents, housekeeping, receipts and reports.
Organize
View reservations, rooms and guests on a cloud calendar. The front desk sees arrivals, departures, availability and room status without separate sheets.
Automate
Check-in, checkout, cleaning, tax documents, payments and communications become connected flows. The team repeats fewer operations and reduces entry errors.
Analyze
Reports on occupancy, revenue, production and operational activity help managers and owners understand property performance and where to act.
What you manage with PMS Cloud
Each feature keeps operations, accounting and guest data together, reducing separate tools, duplicated work and disconnected access.
Operational calendar
Organize rooms, reservations, availability and guests with views by day, week, month or timeline. The calendar becomes the operating workspace for front desk and management.
Invoicing and receipts
Generate invoices, receipts, self-invoices and tax documents linked to the booking. For Italy you can manage flows compatible with SDI and local accounting.
Housekeeping and maintenance
Coordinate cleaning, room changes and small maintenance based on arrivals and departures. The housekeeping team updates room status and the front desk sees when rooms are ready.
Self Check-in connected
Collect data and documents before arrival, reduce front desk queues and connect digital access when using smart locks or compatible partners.
Reports and business intelligence
Controls employment, production, RevPAR, revenues and performance of the structure. The data helps decide rates, staffing and operational priorities.
Mobile App
Manage reservations, rooms, check-ins and daily activities from iOS and Android. Useful when the team works across the front desk, floors and multiple properties.
Less manual work and more control over your property
The PMS becomes the operational center of your property. Each department works with updated data and connected processes, from booking to invoice.
Centralized management
Reservations, guests, rooms, rates, invoices and reports remain in the same system. The PMS connects to the Channel Manager to keep operations and distribution aligned.
Cleaner housekeeping workflows
Cleaning and maintenance follow arrivals, departures and room status. The housekeeping team knows what to prepare and the front desk sees which rooms are ready.
Faster invoicing
Tax documents, receipts and collections link to the reservation. With Payment Manager you can reduce separate steps between payment and accounting.
Easier check-in
With Self Check-in, you collect data and documents before arrival. The front desk spends less time on paperwork and more time with guests.
What changes compared with spreadsheets and installed software
Spreadsheets and local programs can be enough at the beginning. When rooms, channels, staff and tax obligations grow, you need a cloud PMS that updates every department from the same data.
Data always accessible
With a cloud PMS, you work from a browser and mobile app. You are not tied to a front desk computer or locally saved files.
Less double entry
Booking, guest, room, payment and invoice remain linked. The team doesn’t have to rewrite the same data in different tools.
Coordinated departments
Front desk, housekeeping, accounting and management see consistent information. This reduces internal phone calls and manual checks.
More reliable reports
Operational data enters the PMS as daily work happens. Reports and statistics no longer depend on files updated manually at the end of the day.
Hotels, B&Bs and vacation rentals need different workflows
A hotel front desk and a property manager do not work the same way. Octorate keeps a shared PMS foundation while adapting calendar views, rules and forms to each accommodation model.
PMS for hotels and B&Bs
For hotels, boutique hotels, B&Bs, hostels, campsites and aparthotels. The PMS helps front desk, housekeeping, invoicing and management teams work with up-to-date reservations and room data.
PMS for vacation rentals
For apartments, villas and property managers. Calendars, housekeeping, payments, documents and multi-user logins stay in sync even when you manage multiple properties.
Test, configure and work in the cloud
Octorate uses monthly plans and offers a 14-day free trial without a credit card. Activation depends on rooms, properties, active modules and the data to be imported.
Try it free for 14 days
Test the PMS calendar, booking records and operational forms before choosing your plan. The trial helps you evaluate the daily workflow of your property.
Guided onboarding
The onboarding team helps set up rooms, rates, users, tax settings, channels and active modules. When the data is ready, activation can require fewer steps.
No installation
The PMS works from a browser and mobile app. There is no need to install software at the front desk, except for specific integrations with external systems or local devices.
When the PMS works with the full Octorate suite
Octorate PMS Cloud works best when it shares data with distribution, direct bookings, payments, messaging and automation tools. Each module adds control to a different phase of the guest journey.
Channel Manager
Synchronize pricing, availability and restrictions across Booking.com, Airbnb, Expedia and other channels, using PMS data as your operating base.
AI integration
Connect guest, room and reservation data to AI assistants, automations and external tools to speed responses and processes.
Booking Engine
Receive direct bookings from the official website with live availability, updated rates, multilingual checkout and secure payments.
Website Builder
Create a responsive hotel site with fast pages, AI-assisted content, SEO structure and integrated booking engine.
Web Concierge
Automate pre-arrival communications, upselling, fast check-in and multilingual assistance with a digital concierge connected to your reservation.
Unified Messaging
Collect messages from OTA, email and WhatsApp in a single operational area, with AI-assisted templates and responses.
Payment Manager
Manage cards, pre-authorizations, online collections and payment gateways with secure flows for hotels and accommodation facilities.
Self Check-in
Collect data, documents and guest preferences before arrival, speeding up front desk operations and digital access.
Rate Checker
Monitor competitor rates and rate positioning to compare the market with clearer data.
Metasearch
Show live rates and availability on Google Hotel Ads, Tripadvisor, Trivago and other high-booking intent channels.
Mobile App
Coordinate reservations, calendar, check-in and operational activities from smartphones, keeping the team updated even away from the front desk.
Owner Portal
Manage properties, owners, commissions, bookings and payments from a cloud portal for property managers and vacation rentals.
Dynamic Pricing
Update rates and availability with integrated RMS and market analytics, syncing strategy with PMS and channels.
Octorate API
Integrate Octorate with external software via API, technical guides, Swagger and Postman, connecting PMS, Channel Manager and Booking Engine.
PMS Cloud
Manage reservations, rooms, housekeeping, invoices and reports from an online property management system, accessible from a browser and mobile app.
Answers for those evaluating Octorate
What is a cloud PMS for accommodation providers?
A cloud PMS is an online property management system that centralizes reservations, rooms, guests, check-in, housekeeping, invoices and reports. It can be used from a browser and mobile app, without local installations.
What activities does the Octorate PMS manage?
Octorate manages the room calendar, arrivals, departures, guest data, housekeeping, tax documents, connected payments, reports and modules such as Channel Manager and Booking Engine.
Does the PMS connect to the Channel Manager?
Yes. PMS Cloud integrates with Octorate Channel Manager, so availability, reservations and operational data stay connected between the front desk and sales channels.
Can I manage electronic invoicing and receipts?
Yes. You can generate invoices, receipts, self-invoices and tax documents linked to the booking. In Italy you can manage flows compatible with SDI and local tax requirements.
Does PMS work for multiple properties?
Yes. PMS Cloud supports hotels, B&Bs, apartments, vacation rentals and property managers with multiple properties. Each property can have dedicated rules, users and reports.
Do you need to install software at the front desk?
No. The PMS is cloud-based and can be used from a browser and mobile app. Installations or technical work are only needed for specific integrations with external systems or local devices.
How much does Octorate PMS Cloud cost?
Octorate uses monthly plans and offers a 14-day free trial without a credit card. The cost depends on selected modules, property size and configuration.
How long does it take to activate it?
Timing depends on rooms, properties, users, data to be imported and active modules. With access and data ready, many properties can get started in a few days with guided onboarding.
Try PMS Cloud for 14 days
No credit card required. The onboarding team helps you set up rooms, rates, users, tax settings and related forms.